Sejda PDF

Rename PDF

Name files from the text inside them.

Drag & drop your files here

Supported: PDF

Files are handled privately and removed automatically. Interface preview - processing is not enabled yet.

About Rename PDF

Pick a region on the page - the invoice number, the customer name - and every file in the batch is renamed from whatever it finds there.

  • Batch renaming
  • Combine several text areas
  • Free-form filename pattern

How to rename pdf

  1. 1

    Add the batch

    Dozens of files at once is fine.

  2. 2

    Mark the text area

    Draw a box on a sample page.

  3. 3

    Rename

    Filenames are built from a pattern you define.

A practical guide to rename pdf

Taming a folder of cryptic filenames

Batch downloads are notorious for useless names, so a folder full of document(1).pdf, scan_0042.pdf and statement.pdf tells you nothing without opening each one. This tool fixes that at scale by naming each file from text that already lives on its own pages. It is built for repetitive document runs where the layout is consistent: invoices, statements, payslips, purchase orders and forms that all place the same identifying value in roughly the same spot. Instead of renaming dozens of files by hand, you mark that value once on a sample and let every file in the batch name itself from its own contents.

Marking the right region for reliable names

Accuracy comes from where you draw the box, so choose a spot where the target value appears in the same place on every document, and make the box comfortably larger than the longest value you expect so nothing gets clipped. Pick a field that is genuinely unique per file, like an invoice or account number, rather than something repeated across many of them. Preview the proposed names before committing, since that is where you will catch a misaligned box or a value that landed outside the region. If your files vary in layout, group the similar ones and process each group separately for the cleanest results.

Slotting rename into a document pipeline

Rename usually comes near the end of processing, once the documents are final. The one firm prerequisite is text: if you are working from scans, run OCR before renaming so the marked region contains readable characters rather than pixels. Rename pairs especially well with splitting: when you break a long statement run into individual documents, follow up by renaming each one from the customer name or account number it contains, and a single unwieldy PDF becomes a neatly labeled folder. Date placeholders can be woven into the pattern when you want a chronological sort, and because only filenames change, you can re-run the process with a different pattern any time without harming the documents.

Frequently asked questions

How does renaming from page text actually work?
You draw a box on a sample page over the value you want, such as an invoice number or a customer name, and the tool reads whatever text sits in that same region on every file in the batch. Each file is then renamed from what it found there, so a folder of identically named downloads becomes a set of meaningful filenames in one pass.
Can I combine more than one piece of text in the filename?
Yes. You can mark several text areas and weave them into a filename pattern, for example a date followed by a client name and an invoice number. You control the pattern and the separators between the parts, so the naming scheme matches how you already organize your files.
Does it work on scanned documents?
Only after OCR. A plain scan is an image with no readable text, so there is nothing in the marked region for the tool to pick up. Run the OCR tool on the batch first to add a text layer, and then the region you draw will yield real, extractable text to build the filenames from.
What happens when two files produce the same name?
A numeric suffix is added automatically so nothing gets overwritten, meaning two invoices that share a value become distinct files rather than one clobbering the other. Because renaming only changes filenames and leaves the page content untouched, your documents themselves are never modified.

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