Sejda PDF

PDF to Excel

Pull tables out of a PDF into real spreadsheet cells.

Drag & drop your files here

Supported: PDF

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About PDF to Excel

Table borders and column alignment are analyzed so numbers land in their own cells, ready for formulas - no more copy-pasting a report row by row.

  • Real cells, not one long string
  • Multiple tables per page
  • XLSX and CSV output

How to pdf to excel

  1. 1

    Upload the report

    Statements, invoices and data tables.

  2. 2

    Check the detected tables

    Adjust the boundaries if a column was misread.

  3. 3

    Download

    An .xlsx workbook, or CSV if you prefer.

A practical guide to pdf to excel

When PDF to Excel beats retyping

This tool earns its place whenever you have tabular data trapped in a PDF: bank and credit-card statements, invoices, price lists, financial reports or exported data tables. Instead of retyping figures or wrestling with a copy-paste that lands everything in one cell, the layout is analyzed so each value drops into its own cell, ready for sorting and formulas. It shines on documents that are genuinely tables. If a page is mostly prose with numbers sprinkled through sentences, a spreadsheet is the wrong target and extracting the text will serve you better.

Getting columns and rows to line up

The cleanest results come from checking the detected tables before you download. Bordered tables convert most reliably, but borderless ones usually work too because column detection reads alignment as well as lines. The two things to watch are multi-page tables, where a repeated header or a page break can offset the rows, and merged or wrapped cells that push text onto a second line. Nudge the column boundaries in the preview where a figure landed in the wrong column, and confirm that numeric columns are being read as numbers rather than text before exporting.

From spreadsheet back into your workflow

Once the data is in real cells, the usual spreadsheet tools take over: add a totals row, sort, filter or drop the figures into a pivot table. If you only need a single page of a long statement, set a page range before converting so you are not sifting through dozens of sheets afterward. For a one-time import into another system, CSV is often the least fussy choice, while XLSX is better when you want to keep formatting and several tables together. If the source was a scanned statement with no selectable text, run recognition first, otherwise there are no characters for the tool to place into cells.

Frequently asked questions

Do the numbers stay as numbers I can calculate with?
Yes. Values that read as numbers are placed as numeric cells, not text, so they sum, average and feed into formulas straight away. This is the main advantage over copy-pasting a table, which usually dumps everything into a single text string that Excel will not add up until you clean it by hand.
A table runs across several pages. Will it come through as one table?
Tables that continue from one page to the next are a common trip-up because the header often repeats and page breaks interrupt the rows. Check the detected tables in the preview and adjust the boundaries where a break split a row, so the continued rows line up under the right columns in the finished sheet rather than starting a new block.
Can I choose XLSX or CSV, and when should I use each?
Both are available. Choose XLSX when you want a real workbook that keeps multiple tables, numeric formatting and separate sheets. Choose CSV when you need a simple, universal file to import into another database or tool; it holds one table of plain values with no formatting, which is exactly what many import routines expect.
What happens to my file after conversion?
The PDF is processed only for the session and then deleted automatically, there is no account to create, and your original file is untouched on your device. You download the spreadsheet and the source PDF stays exactly as it was.

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